Independent monitoring bodies need to monitor all procurement processes in the public sector. It is the duty of these monitoring bodies to ensure that the processes done during the procurement processes are fair and unbiased in any way. The monitoring bodies should never be connected with the bodies they are assigned to monitor since this may compromise the integrity of the monitoring process. There are a number of reasons why the monitoring of public procurements needs to be done.
First, monitoring of public procurement processes ensures that there is transparency in the tendering and the bidding processes by different vendors. Without the monitoring process in place, the tendering and the bidding processes can be manipulated by the employees to only suit certain vendors and this is inappropriate at all costs. The only way trust in such organization can be fostered is therefore by ensuring that all the processes are free from corruption of any kind.
Oversight processes over the public procurement processes is also important since it ensures that there is equitable distribution of the opportunities to tender and supply for advertised services and products. With the rising cases of nepotism and other manifestations of corruption, it is not uncommon to have all the opportunities being let open to only a certain class of people. monitoring, however, makes it possible for all people to access those opportunities and that those who win them are those who are rightly merited to do the supplies of the needed goods and services.
The monitoring processes also ensure that accountability within public institutions is upheld and that every coin allocated to a procurement process doesn’t go down the drain. When there is no oversight over the procurement processes, chances of employees embezzling public funds are usually high and this will, in the long run, impair the delivery of services to the public.
Also, where there is accountability of public funds, planning for future projects becomes easier. Given the fact that the processes are transparent to all from start to end, stakeholders are better placed to clearly see the trends in the public expenditure and are thus better positioned to supplement or extend their support to areas that could be experiencing insufficient funding. When there is proper decision making, sectors will be saved from having to have too little or too much in terms of budgetary allocations.
In conclusion, the masses can only be assured of their well being, being taken care of by those institutions only when monitoring of the procurement processes is in place. Usually, there is some level of skepticism on the public regarding expenditures in the public organizations. However, when there is monitoring in place, such skepticism is eliminated.